RFI vs. Submittal

Attribute	RFI	Submittal
Definition	Request for Information	Submission of documents or materials for review
Purpose	To seek clarification or information on a project	To provide necessary documentation for approval
Timing	Typically initiated during the design or construction phase	Usually submitted before or during construction
Format	Usually in the form of a written question	Can include drawings, specifications, or other documents
Response Time	Usually requires a prompt response	May have a specified deadline for submission

Introduction

Request for Information (RFI) and Submittal are two essential processes in construction projects that help ensure clarity, accuracy, and compliance with project requirements. While both RFI and Submittal serve similar purposes, they have distinct attributes that set them apart. In this article, we will compare the attributes of RFI and Submittal to understand their differences and similarities.

RFI Attributes

RFI is a formal written document used to request information or clarification on project details, specifications, or drawings. RFIs are typically initiated by contractors, subcontractors, or architects to address uncertainties or discrepancies in project documentation. Some key attributes of RFIs include:

• RFIs are used to seek clarification on project requirements.
• RFIs are formal documents that require a response from the project team.
• RFIs help prevent misunderstandings and errors during construction.
• RFIs are tracked and documented to ensure accountability.
• RFIs can impact project schedules and budgets if not addressed promptly.

Submittal Attributes

Submittal is the process of submitting documents, samples, or shop drawings for review and approval by the project team. Submittals are typically required for materials, equipment, and products used in construction projects to ensure compliance with project specifications. Some key attributes of Submittals include:

• Submittals are used to demonstrate compliance with project requirements.
• Submittals are formal submissions that require review and approval.
• Submittals help ensure that materials and products meet project standards.
• Submittals are tracked and documented to maintain a record of approvals.
• Submittals can impact project timelines if not submitted in a timely manner.

Comparison of Attributes

While RFIs and Submittals serve different purposes, they share some common attributes that are essential for effective project management. Both RFIs and Submittals are formal processes that require documentation, review, and approval from the project team. Additionally, both RFIs and Submittals help ensure compliance with project requirements and prevent errors or misunderstandings during construction.

However, there are also key differences between RFIs and Submittals that distinguish their attributes. RFIs are used to request information or clarification on project details, while Submittals are used to demonstrate compliance with project specifications. RFIs are initiated by the project team to address uncertainties, while Submittals are submitted by contractors or suppliers for review and approval.

Another difference between RFIs and Submittals is their impact on project schedules and budgets. RFIs can lead to delays if not addressed promptly, as they may require changes to project documentation or specifications. On the other hand, Submittals can impact project timelines if not submitted in a timely manner, as they are necessary for the procurement and installation of materials and products.

Conclusion

In conclusion, RFIs and Submittals are essential processes in construction projects that help ensure clarity, accuracy, and compliance with project requirements. While RFIs are used to request information or clarification on project details, Submittals are used to demonstrate compliance with project specifications. Both RFIs and Submittals have distinct attributes that set them apart, but they share common goals of preventing errors and misunderstandings during construction. By understanding the attributes of RFIs and Submittals, project teams can effectively manage project documentation and communication to achieve successful project outcomes.