Procedure vs. Standard Operating Procedures

Attribute	Procedure	Standard Operating Procedures
Definition	A set of steps to be followed in a specific order to achieve a desired outcome	A documented set of instructions for routine activities or tasks in an organization
Scope	Can be broad or narrow, depending on the specific task or goal	Typically covers a specific process or activity within an organization
Flexibility	May allow for some variation or improvisation in the steps	Generally more rigid and less open to interpretation
Applicability	Can be applied to a wide range of tasks or activities	Specifically tailored to the needs of a particular process or activity
Formality	May be informal or formal, depending on the context	Typically formal and standardized

Definition

Procedures and Standard Operating Procedures (SOPs) are both sets of instructions that outline how a particular task or process should be carried out. However, there is a key difference between the two. A procedure is a set of steps that need to be followed to complete a specific task, while an SOP is a set of detailed instructions that standardize a particular process within an organization.

Scope

Procedures are typically more specific and focused on individual tasks or activities. They are often used to guide employees on how to perform a particular job function or complete a specific task. In contrast, SOPs are broader in scope and cover entire processes or workflows within an organization. They are designed to ensure consistency and efficiency in the way tasks are carried out across different departments or teams.

Flexibility

Procedures are usually more flexible and can be adapted or modified based on the specific requirements of a task or situation. They allow for some degree of customization to suit the needs of the user. On the other hand, SOPs are more rigid and standardized. They are designed to be followed exactly as written to ensure consistency and compliance with regulations or quality standards.

Level of Detail

Procedures are often less detailed than SOPs. They provide a general overview of the steps that need to be followed to complete a task, leaving room for interpretation or individual judgment. SOPs, on the other hand, are highly detailed and specific. They leave little room for interpretation and provide clear, step-by-step instructions on how each task within a process should be carried out.

Regulatory Compliance

While both procedures and SOPs can help organizations comply with regulations and quality standards, SOPs are typically more focused on regulatory compliance. They are often used in industries where strict adherence to guidelines and protocols is essential, such as healthcare, manufacturing, or food service. Procedures, on the other hand, may be more informal and used in less regulated environments.

Training and Onboarding

Procedures are often used as training tools to help new employees learn how to perform specific tasks or job functions. They provide a structured guide for employees to follow as they familiarize themselves with their roles. SOPs, on the other hand, are used to standardize processes across an organization and ensure that all employees are following the same protocols. They are essential for onboarding new employees and ensuring that they understand the expectations and requirements of their roles.

Documentation

Procedures are typically documented in a more informal manner, such as in a manual or training guide. They may be updated or revised as needed to reflect changes in processes or best practices. SOPs, on the other hand, are usually documented in a more formalized format, such as a standard operating procedure manual. They are often reviewed and approved by management or quality assurance teams to ensure accuracy and compliance.

Conclusion

In conclusion, while procedures and Standard Operating Procedures serve similar purposes in guiding employees on how to perform tasks or processes, there are key differences between the two. Procedures are more specific, flexible, and less detailed, while SOPs are broader in scope, rigid, and highly detailed. Both are essential tools for ensuring consistency, efficiency, and compliance within an organization.