Procedure vs. SOP

Attribute	Procedure	SOP
Definition	A set of instructions or steps to complete a task	A detailed written document that outlines a specific process or procedure
Scope	Can be broad or specific depending on the task	Usually specific to a particular process or task
Format	Can be informal or formal	Usually follows a standardized format
Approval	May not require formal approval	Usually requires approval from relevant stakeholders
Update frequency	May be updated frequently based on feedback	Usually updated periodically or when there are changes in the process

Definition

Procedures and Standard Operating Procedures (SOPs) are both important documents that outline the steps to be followed in a particular process. A procedure is a set of instructions that must be followed in a specific order to achieve a desired outcome. It provides a detailed roadmap for carrying out a task or activity. On the other hand, an SOP is a specific type of procedure that outlines the standard steps to be followed for a particular process or activity within an organization. It is often more detailed and comprehensive than a general procedure.

Scope

Procedures can vary in scope, from simple tasks like how to fill out a form to complex processes like how to conduct a safety inspection. They can be specific to a department, team, or individual. SOPs, on the other hand, are typically broader in scope and apply to the entire organization. They are designed to ensure consistency and standardization in how certain tasks are performed across different departments or locations.

Level of Detail

Procedures are generally more flexible and can be adapted to different situations or contexts. They provide a general framework for how a task should be completed but may not include every single detail. SOPs, on the other hand, are highly detailed and specific. They leave little room for interpretation and are designed to be followed exactly as written. This level of detail helps to ensure consistency and quality in the execution of tasks.

Approval Process

Procedures are often developed at the department or team level and may not require formal approval. They can be updated or revised as needed by the individuals responsible for carrying out the task. SOPs, on the other hand, typically go through a formal approval process. They are reviewed by multiple stakeholders, including subject matter experts, managers, and quality assurance teams, to ensure accuracy and completeness before being implemented.

Training and Compliance

Procedures are usually communicated informally within a team or department. They may be shared verbally or through written documentation. Training on procedures is often on-the-job and may involve shadowing a more experienced team member. SOPs, on the other hand, are critical for training and compliance purposes. They are often documented in a central repository and made easily accessible to all employees. Training on SOPs is typically more formal and may involve quizzes, assessments, or certifications to ensure understanding and compliance.

Continuous Improvement

Procedures are more easily updated and revised as needed to reflect changes in processes, technology, or best practices. They can be adapted quickly to address feedback or new information. SOPs, on the other hand, are more rigid and may require a formal change control process to be updated. This can make it more challenging to incorporate feedback or improvements in a timely manner. However, the detailed nature of SOPs also helps to ensure consistency and quality over time.