Plan vs. Procedure

Attribute	Plan	Procedure
Definition	A detailed proposal for doing or achieving something	A series of steps to be followed in a specific order to accomplish a task
Flexibility	May allow for more flexibility in implementation	Usually more rigid and structured
Scope	Can be broader in scope	Usually more specific and focused
Complexity	Can be more complex	Usually simpler and more straightforward
Timeframe	Can cover a longer timeframe	Usually covers a shorter timeframe

Definition

Plans and procedures are both essential components of any organization's operations. A plan is a detailed proposal for doing or achieving something, while a procedure is a series of steps taken to accomplish a particular task. While plans provide a roadmap for achieving goals, procedures outline the specific actions that need to be taken to execute those plans.

Flexibility

One key difference between plans and procedures is their level of flexibility. Plans are often more flexible and can be adjusted as circumstances change. For example, a marketing plan may need to be revised if market conditions shift. On the other hand, procedures are typically more rigid and are designed to be followed precisely to ensure consistency and efficiency. For example, a safety procedure in a manufacturing plant must be followed exactly to prevent accidents.

Scope

Plans tend to have a broader scope than procedures. A plan may encompass multiple goals and objectives, while a procedure is usually focused on a specific task or process. For example, a business plan may outline the company's overall strategy, including marketing, sales, and financial goals. In contrast, a procurement procedure would detail the steps for purchasing goods or services.

Level of Detail

Plans are typically more high-level and strategic, providing an overview of the goals and objectives to be achieved. They may include timelines, budgets, and key performance indicators. Procedures, on the other hand, are more detailed and specific, outlining the exact steps to be taken to complete a task. For example, a project plan may include milestones and deliverables, while a project management procedure would detail how to create a project schedule and assign tasks.

Implementation

Plans are used to guide decision-making and set priorities, while procedures are used to ensure consistency and efficiency in executing tasks. Plans are often created by top-level management to provide direction for the organization as a whole, while procedures are developed by operational staff to standardize processes and ensure quality. Both plans and procedures are essential for the successful operation of an organization, as they work together to achieve goals and maintain operational excellence.

Documentation

Plans are typically documented in written form and may include charts, graphs, and other visual aids to communicate complex information. Procedures are also documented, but in a more detailed and structured format. Procedures often include step-by-step instructions, checklists, and forms to ensure that tasks are completed correctly and consistently. Both plans and procedures should be regularly reviewed and updated to reflect changes in the organization's goals, processes, and external environment.

Training

Plans are often used to communicate strategic goals and objectives to employees, while procedures are used to train employees on how to perform specific tasks. Training on plans may involve workshops, seminars, or team meetings to ensure that employees understand the organization's overall direction. Training on procedures, on the other hand, may involve hands-on practice, simulations, or job aids to help employees master specific processes and workflows.

Conclusion

In conclusion, plans and procedures are both essential tools for organizations to achieve their goals and maintain operational efficiency. While plans provide a strategic roadmap for achieving objectives, procedures outline the specific steps to be taken to execute those plans. Both plans and procedures have their own attributes and serve different purposes within an organization. By understanding the differences between plans and procedures, organizations can effectively leverage both to drive success and achieve their desired outcomes.