Microsoft Office vs. WPS Office

What's the Difference?

Microsoft Office and WPS Office are two popular office productivity suites that offer similar features but differ in terms of pricing and compatibility. Microsoft Office is a comprehensive suite that includes applications like Word, Excel, PowerPoint, and Outlook, and is widely used in professional settings. It offers advanced features, seamless integration with other Microsoft products, and extensive collaboration options. On the other hand, WPS Office is a free alternative that provides similar functionality to Microsoft Office, including word processing, spreadsheet, and presentation tools. While it may lack some of the advanced features of Microsoft Office, WPS Office is compatible with Microsoft file formats and offers a user-friendly interface. Overall, Microsoft Office is the industry standard, but WPS Office is a viable option for those seeking a cost-effective alternative.


AttributeMicrosoft OfficeWPS Office
CompanyMicrosoft CorporationKingsoft Corporation
Operating SystemWindows, macOSWindows, macOS, Linux, Android, iOS
PricePaid (Subscription-based)Free (with optional paid features)
Word ProcessorMicrosoft WordWPS Writer
SpreadsheetMicrosoft ExcelWPS Spreadsheets
PresentationMicrosoft PowerPointWPS Presentation
Email ClientMicrosoft OutlookWPS Mail
CollaborationMicrosoft Teams, SharePointWPS Cloud, WPS Office Online
IntegrationMicrosoft OneDrive, Microsoft 365WPS Cloud, WPS Office Online
Mobile AppsAvailable for iOS and AndroidAvailable for iOS and Android

Further Detail


Microsoft Office and WPS Office are two popular office productivity suites that offer a wide range of tools for creating, editing, and managing documents, spreadsheets, and presentations. While both software packages serve the same purpose, they have distinct features and differences that make them unique. In this article, we will compare the attributes of Microsoft Office and WPS Office to help you make an informed decision about which suite is best suited for your needs.

User Interface

When it comes to the user interface, Microsoft Office and WPS Office have different approaches. Microsoft Office follows a more traditional and familiar interface with a ribbon toolbar at the top, providing easy access to various features and functions. On the other hand, WPS Office offers a more modern and streamlined interface, resembling the look and feel of the latest versions of Microsoft Office. It provides a clean and intuitive design, making it easy for users to navigate and find the tools they need.

Both suites offer customization options, allowing users to personalize their workspace. Microsoft Office allows users to customize the ribbon toolbar by adding or removing commands, while WPS Office offers a variety of themes and skins to change the overall appearance of the software.


Compatibility is a crucial factor when choosing an office suite, as it determines the ability to work with different file formats seamlessly. Microsoft Office has long been the industry standard, and its file formats (.docx, .xlsx, .pptx) are widely supported by other software applications. This compatibility ensures that documents created in Microsoft Office can be easily shared and opened by others.

WPS Office, on the other hand, offers excellent compatibility with Microsoft Office file formats. It can open and save files in the same formats, allowing users to collaborate with Microsoft Office users without any compatibility issues. Additionally, WPS Office also supports other popular file formats, such as .pdf and .txt, making it versatile for handling various document types.

Features and Functionality

Both Microsoft Office and WPS Office offer a comprehensive set of features and functionality to meet the needs of different users. Microsoft Office provides a wide range of advanced tools and options, making it suitable for professional use. It offers powerful features like advanced data analysis in Excel, extensive formatting options in Word, and dynamic presentations in PowerPoint.

WPS Office, on the other hand, focuses on providing a lightweight and user-friendly experience. It offers all the essential features required for everyday office tasks, such as word processing, spreadsheet calculations, and presentation creation. While it may lack some of the advanced features found in Microsoft Office, WPS Office compensates with its simplicity and ease of use.

One notable feature of WPS Office is its built-in PDF reader, which allows users to open and edit PDF files directly within the software. This eliminates the need for additional PDF reader software, providing convenience and efficiency.

Cloud Integration

In today's digital age, cloud integration has become increasingly important for seamless collaboration and access to files from anywhere. Microsoft Office offers robust cloud integration through its Microsoft 365 subscription, allowing users to store and sync files across devices using OneDrive. This enables real-time collaboration and easy sharing of documents with others.

WPS Office also provides cloud integration through its own cloud storage service, WPS Cloud. Users can save their files to the cloud and access them from any device with an internet connection. While it may not have the same level of integration as Microsoft Office, WPS Cloud offers a convenient solution for users who want to access their files on the go.

Pricing and Availability

Microsoft Office offers various pricing options, including a subscription-based model with Microsoft 365 and a one-time purchase option with Office Home & Student. The subscription-based model provides access to the latest versions of Microsoft Office applications and additional cloud storage. However, it requires a recurring payment, which may not be suitable for everyone.

WPS Office, on the other hand, offers a free version that includes most of the essential features. It also provides a premium version, WPS Office Premium, which offers additional features and removes ads. The premium version is available as a one-time purchase, making it a more cost-effective option for users who don't require the advanced features of Microsoft Office.


Microsoft Office and WPS Office are both powerful office productivity suites that cater to different user needs. Microsoft Office offers a comprehensive set of advanced features and is widely recognized as the industry standard. It provides extensive compatibility and cloud integration, making it ideal for professional use.

On the other hand, WPS Office offers a user-friendly interface, excellent compatibility with Microsoft Office file formats, and a cost-effective pricing model. It is suitable for users who require basic office functionality and prefer a simpler and more streamlined experience.

Ultimately, the choice between Microsoft Office and WPS Office depends on your specific requirements, budget, and personal preferences. Consider the features, compatibility, and pricing options of both suites to determine which one best suits your needs and enhances your productivity.

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