Memorandum vs. Policy

Attribute	Memorandum	Policy
Definition	A written message or communication	A set of rules or guidelines
Scope	Usually specific to a particular issue or topic	Generally broader in scope, covering multiple issues
Format	Typically shorter and more informal	Usually longer and more formal
Approval	May not require formal approval	Usually requires formal approval
Implementation	Usually provides instructions or information	Usually sets out rules or procedures

Introduction

Memorandum and policy are two important documents used in organizations to communicate information, guidelines, and decisions. While both serve as tools for conveying information, they have distinct attributes that set them apart. In this article, we will compare the attributes of memorandum and policy to understand their differences and similarities.

Definition

A memorandum, commonly referred to as a memo, is a brief written message used for internal communication within an organization. It is usually used to inform employees about specific issues, decisions, or announcements. On the other hand, a policy is a set of guidelines or rules established by an organization to govern its operations and decision-making processes.

Scope

Memorandum typically has a narrower scope compared to policy. Memos are usually used to address specific issues or decisions within a department or team. They are often circulated among a limited group of individuals within the organization. In contrast, policies have a broader scope as they apply to the entire organization. Policies are designed to set standards and procedures that govern the behavior and actions of all employees.

Format

Memorandum is usually written in a concise and informal format. It typically includes a heading, date, recipient, sender, subject, and message. Memos are often brief and to the point, with the main message highlighted at the beginning. On the other hand, policies are more formal and structured documents. They are typically longer and more detailed, outlining specific rules, procedures, and consequences for non-compliance.

Frequency

Memorandum is often used for day-to-day communication within an organization. They are frequently used to update employees on new developments, decisions, or announcements. Memos are usually circulated as needed and may vary in frequency depending on the organization's communication needs. Policies, on the other hand, are more enduring documents. They are typically reviewed and updated periodically to ensure they remain relevant and effective in guiding the organization's operations.

Authority

Memorandum is usually issued by a supervisor, manager, or department head to communicate information or decisions to their team or department. Memos are often used to delegate tasks, provide updates, or request feedback from employees. Policies, on the other hand, are typically established by senior management or the organization's governing body. Policies are authoritative documents that set the standards and guidelines for the entire organization to follow.

Implementation

Memorandum is usually implemented immediately upon circulation. Once a memo is sent out, employees are expected to act on the information or instructions provided in the memo. Memos may also require a response or acknowledgment from the recipients. Policies, on the other hand, may require a more formal process for implementation. New policies may need to be communicated to all employees, training may be required to ensure understanding and compliance, and monitoring may be necessary to ensure adherence to the policy.

Conclusion

In conclusion, memorandum and policy are both important tools for communication and governance within organizations. While memorandum is used for internal communication on specific issues, policies are broader guidelines that govern the organization's operations. Understanding the differences and similarities between memorandum and policy can help organizations effectively communicate information and establish clear guidelines for their employees.