Memo vs. Submission

Attribute	Memo	Submission
Format	Informal	Formal
Purpose	Internal communication	External communication
Recipient	Specific individual or group	Organization or authority figure
Content	Notes, reminders, instructions	Reports, proposals, applications
Length	Short	Varies

Introduction

When it comes to written communication in a professional setting, two common forms are memos and submissions. Both serve as important tools for conveying information, but they have distinct attributes that set them apart. In this article, we will explore the key differences between memos and submissions, highlighting their unique characteristics and purposes.

Format

One of the primary differences between memos and submissions lies in their format. Memos are typically shorter, more concise documents that are used for internal communication within an organization. They often follow a specific format, including headings for "To," "From," "Date," and "Subject." Submissions, on the other hand, are usually longer and more detailed documents that are intended for external audiences. They may include a cover page, table of contents, and other elements to make them more visually appealing and easier to navigate.

Purpose

Another key distinction between memos and submissions is their purpose. Memos are commonly used to communicate important information within a company, such as updates, announcements, or requests. They are meant to be brief and to the point, providing essential details without unnecessary elaboration. Submissions, on the other hand, are often prepared for external stakeholders, such as clients, partners, or regulatory bodies. They are more comprehensive in nature, presenting detailed information, analysis, and recommendations on a particular topic.

Tone

The tone of memos and submissions also differs significantly. Memos are typically written in a more informal and conversational tone, as they are meant for internal communication among colleagues. They may use abbreviations, bullet points, or other informal language to convey information quickly and efficiently. Submissions, on the other hand, are usually written in a more formal and professional tone, as they are intended for external audiences who may not be familiar with the company or its culture. They often use formal language, proper grammar, and a more structured writing style to convey credibility and professionalism.

Content

When it comes to content, memos and submissions also have distinct differences. Memos are typically focused on specific topics or issues that are relevant to the organization, such as project updates, policy changes, or meeting reminders. They are meant to be concise and actionable, providing clear instructions or information that can be easily understood by the reader. Submissions, on the other hand, are more comprehensive in nature, often including background information, analysis, and recommendations on a particular subject. They may also include supporting data, charts, or graphs to help illustrate key points and make a compelling argument.

Audience

Finally, the audience for memos and submissions varies significantly. Memos are typically intended for internal audiences within an organization, such as employees, managers, or executives. They are meant to inform, update, or request action from individuals who are already familiar with the company and its operations. Submissions, on the other hand, are usually prepared for external audiences who may not have prior knowledge of the company or its products. They are often used to communicate with clients, partners, investors, or regulatory bodies, and are designed to persuade, inform, or seek approval from these external stakeholders.

Conclusion

In conclusion, while both memos and submissions are important forms of written communication in a professional setting, they have distinct attributes that set them apart. Memos are typically shorter, more informal documents used for internal communication within an organization, while submissions are longer, more formal documents intended for external audiences. Understanding the differences between these two forms of communication can help individuals effectively convey information, ideas, and recommendations in a clear and concise manner.